Smart Event Tools
AI Event Run Sheet Builder
Turn your event plans into a clear timeline. Add your timings, suppliers, entertainment and special moments and we'll organise the day into a professional run sheet.
Plan the flow before the day — then adjust it as your bookings are confirmed.
Event timeline planner for parties, weddings and celebrations
Use this event run sheet template and party timeline planner to organise supplier setup, food, speeches, entertainment and dancefloor cues — with clash detection built in.
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Frequently Asked Questions
What is an event run sheet?
A run sheet is a professional timeline that shows when each part of the event happens — including supplier setup, guest moments, food, entertainment and pack-down.
Is the Run Sheet Builder free?
Yes. You get a small daily allowance of free AI run sheet generations. Editing timings locally does not use AI.
Can I use it for weddings?
Yes. Mark ceremony, meal and other booked moments as Fixed Time so they stay locked while flexible items are arranged around them.
Can I use it for children’s parties?
Yes. It works well for arrival, entertainment, food, cake, games and collection timings.
Can it plan supplier setup times?
Yes. Add arrival, setup duration, ready and finish times — the builder calculates readiness and flags clashes.
Can it detect timing clashes?
Yes. Deterministic checks catch overlaps, suppliers opening before setup is complete, pack-down past venue deadlines, and overloaded schedules.
Can I add my own event moments?
Yes. Use Add Custom Moment with a name, optional time, duration and importance.
Can I change timings afterwards?
Yes. Edit times locally without calling AI. Conflict checks update automatically.
Can I create a DJ schedule?
Yes. Use the DJ / Entertainment view and Copy DJ / Entertainment Schedule.
Can I create a supplier-only schedule?
Yes. Use the Suppliers view and Copy Supplier Schedule.
Can I print my run sheet?
Yes. Print Run Sheet creates a clean printable layout of the selected view.
Is the schedule guaranteed?
No. It is planning guidance. Always confirm final timings with venues and suppliers.
Does it replace an event coordinator?
No. It helps you organise the day clearly — it does not replace on-the-day professional coordination.
Is my run sheet saved?
Your current run sheet stays in your browser session while you use the tool. It is not published online.
Continue Planning Your Event
This tool provides event-planning guidance. Always confirm final timings, supplier requirements and venue access directly with the relevant parties before your event.